General Information
Traci Frederick, OSA Risk Management Chairman

Purpose:
To protect and provide a safe and healthy environment for all members participating in Oklahoma Soccer Association’s (OSA) sanctioned clubs, leagues, programs, and tournaments.
Background
In 1994 US Youth Soccer Association (USYS) approved and implemented the “Kidsafe Program” which was modified and updated in 2002 by the USYS Risk Management Committee. As part of this program, each State Association must develop a written program outlining their safety guidelines and procedures.  The documents contained on the following pages assist in making the OSA Risk Management Program is to provide the highest level of safety and security to all members.

Applicability
This policy is applicable to all OSA Board members, Country Board members, Club officers, coaches, assistant coaches, managers, referees, assistant refererees, trainers, and any volunteers that have regular contact with any players.
Policy / Procedures
 I.    The Oklahoma Soccer Association (OSA), Youth Secretary/Registrar, shall serve as the OSA State Risk Management Chairman(SRMC).

1. Reference USYS “Kidsafe” program as the primary reference text

II.    Establish a Risk Management Committee (RMC)

      a.   Shall assist the SRMC in management and communication at the local level

                  b.   To develop a network with local coordinators for distribution of educational and instructional materials         

IV.    To require each season year, all Country and Club officers, coaches, assistant coaches, managers, referees, assistant refererees, trainers, and any volunteers that have regular contact with any players to complete and submit to OSA a Volunteer Disclosure Statement to the SRMC.  Once the Volunteer Disclosure Statements have been collected within a club, the club president shall complete the Volunteer Disclosure Compliance Form to the SRMC by the designated deadline.

a.    Forms to be compiled by SRMC evaluated and stored by SRMC in a secure manner for at least four years.

b.   Any forms received with discrepancies shall be evaluated by the RMC for further action, in accordance with the OSA Classification Guidelines

c.    Criminal background checks may be performed on any all, or randomly selected individuals as determined by the SRMC or the RMC

Policy / Procedures

   V.     Implement the Goal / Field Inspection Form

a.    To require all clubs to certify inspection and safety compliance of all soccer goals, playing fields and facilities and submit form to SRMC by the designated deadline

  VI.     Set up a file for each club/league containing the following:

a.   Club Risk Management Coordinator form

b.    Volunteer Disclosure Statement for every coach, trainer, volunteer, and Administrator, including all clubs and league officers

                      c.   Volunteer Disclosure Compliance Form

d.   Goal / Field Inspection Form

 VII.    Utilize State Law Enforcement agencies to obtain information or lists of known sexual offenders residing within the state.

            a.   Cross-reference list with OSA Volunteers Disclosure Forms
            b.   Refer any questionable matches to the RMC for review and further action if necessary.

VIII.    Decisions of the OSA Risk Management Committee may be appealed to the OSA Board of Directors as provided below:

a.    All appeals must be filed in writing to the President of OSA within ten (10) days from the date of your receipt of the decision of the Risk Management Committee

b.   A cashier’s check or money order for $250 made payable to OSA

c.    The OSA Board of Directors has 30 days in which to render a decision on the appeal.

 a.       Standing committee made up of the OSA Youth President, Youth Vice President, Youth Secretary/Registrar, and                   Treasurer, with the SRM serving as Chairman
b.      Shall assist in establishing policy and shall have jurisdiction over all risk management issues within the OSA
c.       Establish deadlines for all OSA risk management materials 
III.    Establish Risk Management Coordinators at local levels (countries, leagues, clubs)

 Shall oversee and administer all aspects of risk management for the OSA