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Referee Guidelines & Policies

 

Updated January 5, 2017

 

 

Oklahoma State Referee Committee

Policies and Procedures

SECTION I: Objectives

The Oklahoma State Referee Committee is dedicated to all soccer referees, whose purpose is to ensure the development of the United States Soccer Referee in terms of quality and quantity through achieving excellence in governance, education, and administration. The program shall work in the interests of all its members.

 

SECTION II: Structure

1. The Chair of the Committee shall be the State Referee Chairman

2. The membership of the Referee Committee shall consist of:

a. State Referee Chairman

b. State Referee Administrator (SRA)

c. State Youth Referee Administrator (SYRA)

d. State Director of Assessment

e. State Director of Instruction

f. State Director of Assignors

3. The SRA serves a two (2) year term by appointment of the Adult and Youth Board Presidents.

4. The SYRA serves a two (2) year term by appointment of the Youth Board President with recommendation by the SRA.

5. The remaining committee members serve by appointment of the SRA.

 

SECTION III: Duties and Responsibilities

1. The Referee Committee shall develop a budget to cover its projected income and expenses for its fiscal year as established by the bylaws.

2. A registered referee assignor shall assign the referees for the State Cup, President’s Cup, Governor’s Cup, Adult State Cup, and any other functions designated by State Referee Committee.

3. The Referee Committee shall organize and present club recertification clinics for the registered referees, assessors, assignors, and instructors in the state of Oklahoma.

4. The Referee Committee shall organize and present an upgrade clinic for the referees, instructor, and assessors who wish to attain higher levels of referee proficiency.

5. The Referee Committee shall organize and present an annual fitness exam and recertification course for all referees grade 7A and higher.

6. The Referee Committee shall select a Youth Referee of the Year (Aaron Whitewolf Award) and a Referee of the Year based on nominations.

7. The Referee Committee will oversee the registration of referees, assignors, instructor and assessors within the state of Oklahoma.

8. The Referee Committee shall select the referees and assessors who will represent Oklahoma at the Region III tournaments.

9. The Referee Committee shall provide training for new referees, assessors, assignors, and instructors as the need arises.

10. The Referee Committee will provide entry-level courses for assessors, instructors, and assignors on an as needed basis. The Referee Committee will determine who shall be invited to participate in these clinics based upon their referee grade, ability, and experience.

11. The Referee Committee shall encourage qualified referees to achieve a higher referee grade level, up to and including the Professional Referee Organization.

12. The Referee Committee shall provide advanced referee training at various venues, such as the OSA Soccer Workshop.

13. The committee shall meet on the first Wednesday of every month, unless The State Referee Chairman chooses with 7-day written notice to the SRC.

 

 

SECTION IV: Referee Policies

 

Referee abilities and requirements

  1. Grade 9
  • Youth Recreational matches up to U14 Rec. Minimum age of 12 years old, No fitness or prior requirements.

To Maintain: 

  • Attend recertification in Oklahoma
  • Pass Written Grade 9 test with a minimum 80%

 

  1. Grade 8
  • All Youth matches up to and including U19 Competitive. No fitness test. Must have successfully passed the Grade 9 clinic.

To Maintain: 

  • Attend recertification in Oklahoma
  • Pass Written Grade 8 test with a minimum 80%

 

  1. Grade 7
  • Must be 18 years old before January 1 of next year.
  • Declare to upgrade before March 1
  • Game count (75 referee 25 AR)- Sanctioned USSF games
  • Have everything completed and turned in before Dec. 1 to the upgrade panel.
  • Attend upgrade clinic in January. 

To Maintain: 

  • Attend recertification in Stillwater 
  • Pass Written Grade 7 test with a minimum 86%

 

  1. Grade 7A
  • Must be 18 years old before January 1 of next year.
  • Declared to upgrade before March 1
  • Game count (75 referee 25 AR)- Sanctioned USSF games
  • Pass one (1) Referee assessment on a 16 Boys match or Higher (at least 40 min halves)
  • Pass 45:45 intervals (150:50) x 20 times
  • 7 second 40m sprints x 6 times
  • Turn in and have everything complete for upgrade panel by Dec 1.
  • Attend upgrade clinic in January. 

To Maintain: 

  • Attend recertification in Stillwater 
  • Pass Fitness test (described above)
  • Pass Written Grade 7 test with a minimum 86%

 

  1. Grade 6
  • Declare to upgrade March 1
  • Game count (50 games as a referee & 35 games as an AR-  after you have registered as a grade 7)- Sanctioned USSF games
  • Pass 3 assessments (1- adult referee, 1- 17 thru 19 referee, and 1 assistant referee) (assessors be from different sides of the state)
  • Pass 35:40 intervals (150:50) x 20 times
  • 6.4 second sprints x 6 times
  • Turn in and have everything complete for upgrade panel by Dec 1.
  • If invited to attend Grade 6 upgrade clinic in January.

To Maintain: 

  • Attend recertification in Stillwater 
  • Pass Fitness test (described above)
  • Pass Written Grade 6 Test with a minimum 86%
  • Pass two (2) Assessments (1 as a Referee & 1 as an Assistant Referee)
  • Come in front of Upgrade Panel for Approval to maintain grade.

 

  1. Grade 5 referee
  • Invited to upgrade
  • Pass assessments on 3 adult D2 or above
  • Full length matches (90 Min)
  • 3 different National Assessors
  • 15:20 (Male Referee Interval) cat 1 x 40 times (75m:25m)
  • 6.0 second sprints x 6 times= 40m
  • Turn in and have everything complete for upgrade panel by Dec 1.
  • If invited to attend Grade 5 upgrade clinic in January.

To Maintain: 

  • Attend recertification in Stillwater 
  • Pass Fitness test (described above)
  • Pass Written National Test with a minimum 80%
  • Pass assessments on 3 adult D2 or above
  • Come in front of Upgrade Panel for Approval to maintain grade

 

  1. Grade 5 AR
  • Invited to upgrade
  • Pass assessments on 3 adult D2 or above
  • Full length matches (90 min)
  • 3 different National Assessors
  • CODA- 10x8x8x10 meters x 1- 11 seconds
  • 5.10 second sprints x 5
  • AR- 17:22 (Female Referee Interval) cat 2
  • Turn in and have everything complete for upgrade panel by Dec 1.
  • If invited to attend Grade 5 upgrade clinic in January.

To Maintain: 

  • Attend recertification in Stillwater 
  • Pass Fitness test (described above)
  • Pass Written National Test with a minimum 80%
  • Pass assessments on 3 adult D2 or above
  • Come in front of Upgrade Panel for Approval 

 

  1. National Assistant Referee- National Camp

 

  1. National Referee- National Camp

 

  1. PRO- PRO Camp

 

  1. Emeritus Referees (13,14,15)- recommend assignment up to adult matches. Must have successfully been in Grade 3,4,5,6 minimum of 3 years. Minimum age of 45 years old. Must send in writing to the upgrade panel to obtain Emeritus status.   Must attend recert clinic with all upper level officials.

 

  1. To return to former grade:
  • Must have been in requested grade within 3 years.
  • Must summit request to return to wanted grade by March 1.
  • Must have all items to maintain grade completed before Dec. 1st.
  • Must come in front of the upgrade panel to see if requested grade was granted.

 

 

  1. Grade 8 Futsal
  • All Youth matches up to and including U19 Competitive. No fitness test.

 

To Maintain: 

  • Attend recertification in Oklahoma
  • Pass Written Grade 8 test with a minimum 80%

 

  1. Grade 6 Futsal
  • Declare to upgrade March 1
  • Game count (50 games on the Floor)
  • Pass 2 assessments (1- adult referee, 1- Youth)
  • Pass Speed Test- 50-meter dash (run twice) = 9 Seconds

 200-meter dash (run twice) = 40 Seconds

  • Turn in and have everything complete for upgrade panel by Dec 1.
  • If invited to attend Grade 6 upgrade clinic.

To Maintain: 

  • Pass Fitness test (described above)
  • Pass Written Grade 6 Test with a minimum 86%
  • Pass one (1) Assessments

 

 

 

Fitness Requirements

 

1. Fitness exam – A yearly fitness exam will be held the first Saturday of August as a part of Recertification for referee grades 7 advanced, grade 6, grade 5 and grade 5AR. This fitness exam is also offered to any referee desiring to upgrade from a grade 8 to a 7 advanced, or grade 7A to grade 6, or grade 6 to grade 5. The fitness exam will be administered per the Oklahoma Upgrading Process.  If a referee fails to attend the fitness exam, the referee will be provided the opportunity for a make-up fitness exam at a fee (See Fee Schedule). Failure to complete the fitness exam will cause a referee to be downgraded to a 7 basic, assuming the referee has successfully completed a recertification course.

 

2. Fitness Exam requirements- See Upgrading Process.

 

 

 

Assessment

 

1. Assessments- Are field evaluations done by registered assessors. The purpose for assessments are to upgrade, maintain, or develop a higher level of referees.

a. The cost for assessments will be determined by the level of referee needing the assessment. (see Fee Schedule)

b. Assessments at USSF sponsored tournaments - When the Referee Committee sends referees to USSF sponsored tournaments or events, any assessments obtained at such a venue may be considered by the State Director of Assessments.

c. Collegiate Game Assessments Effective January 1, 2003 collegiate assessments will be counted for maintenance only assessments of State Referees. Collegiate game may be considered for upgrade (on a case by case basis) with final approval by SDA. These assessments must be performed on games using the Diagonal System of Control with three USSF registered referees and assessed by a USSF State Assessor or higher. This policy is a year-to-year policy.

 

 

 

Clinics

 

1. Entry-level clinics (Grade 9) - The entry-level course for referees in Oklahoma is the Grade 9 course. Clubs and/or leagues may host the courses at locations in or near their sites. A referee course contract form explaining the requirements for hosting a clinic is available on the OSA website. Referees who wish to continue their growth in officiating to the Grade 8 can begin the upgrade process by attending a Grade 8 clinic.

2. Grade 8 clinics – Referees may upgrade to the Grade 8 level in Oklahoma after successfully completing the Grade 9 entry-level clinic. A referee course contract form explaining the requirements for hosting a clinic is available on the OSA website. Referees who wish to continue their growth in officiating to the Grade 7 Basic level can begin the upgrade process. (See Upgrading Process)

3. Upgrade Clinics- Will be held by the SRC as necessary. The upgrade clinic will be posted with place, date, and time for all approved to attend upgrade clinic by the upgrade panel.

4. Recertification clinics – Every registered referee, instructor, assignor and assessor must attend a recert class each year prior to registering with USSF as a referee, assignor, assessor, instructor. Clinics will be set up by clubs and/or leagues. Each club and/or league may have one recert clinic a year at no charge. A fee will be charged for each additional clinic, see Fee Schedule.

a. A recert clinic for grades 7 basic, 7 advanced, grade 6, grade 5, and grade 5AR referees will be held the first Saturday in August of each year. The clinic will be held in conjunction with the annual fitness exam required of such referees.

b. A recert clinic for Assignors, Assessors, and Instructors will be held annually.

c. Failure to attend a recertification clinic will prevent a referee, instructor, and/or assessor from registering for the following year.

d. Reference materials will be distributed to recertified officials at the recertification clinic.

 

 

Training

 

1. Out-of-state Training - The OSRC using input from assessors and mentor referees will encourage the promotion of referees to a higher-grade level, up to and including the PRO Badge. Referees who are designated as potential National referees will be given opportunities to attend out-of-state training seminars and tournaments which will give the candidate an opportunity to showcase his/her abilities. The Referee Committee within its budgetary ability may underwrite attendance at such events.

2. Assessor and Instructor Advanced Training The Referee Committee may provide budgetary assistance for those assessors and instructors who wish to attend advanced training within their discipline, e.g., ITIP courses, State Assessors courses.

3. USSF sponsored fitness Training Referees who attend USSF sponsored advanced training between July 1 and the regularly scheduled Oklahoma SRC fitness exams, may not submit fitness exam results from that training without prior approval from the SRC or the Upgrade Panel.

 

 

Registration

 

  1. New Referee Registration- All newly trained referees will be uploaded by the Oklahoma State Referee Committee or an appointed person to USSF.
  1. New Referees will get their badge after the completion of the clinic and written test.

 

      2.    Registration Online - All registration forms will be entered online through USSF.

a. USSF will mail badges to properly registered referees.

 

3.   Registration Deadline - Deadline for registration is December 31 of each year. All registrations received after January 1 will be assessed a late fee (see Fee Schedule). Referees, instructors, assessors, and assignors obtaining licensing after January 1 have until June 30 to register for the current year.

a. Badges for the current registration year will be provided to referees who complete their registration correctly by USSF.

b. Registration cards will come to the registered referee from USSF.

c. Late Registrations - Registrations received after December 31 will be treated as late registrations (see Fee Schedule). No registrations will be accepted after June 30. Referees who fail to register before June 30 of each year will not be allowed to officiate matches for the remainder of that calendar year.

 

4.     Recertification fee – Referees will be assessed a recertification fee (see Fee Schedule) annually. This fee will apply to Referees only. The fee covers the expense of providing recert clinics throughout the state.

 

5.     Registered Referee list

a. The OSA office will provide a complete posting of registered referees to the State Referee Committee.

b. The OSA office will post on the website a complete posting of registered referees listing only their name and grade.

c. The OSA office will provide a complete posting of registered referees to all registered assignors via email.

 

 

 

Game Priority

 

  1. The Oklahoma State Referee Committee has created the following priority of game assignments.  The highest priority will be located at the top of the list.  Referees should understand that they should not turn back a high priority assignments of lower priority assignments.  You must communicate with the assignors if you have been offered higher assignments after accepting lower assignments.

 

  1. International
  2. Major League Soccer
  3. NASL
  4. USL
  5. PDL
  6. NPSL
  7. DA
  8. National Tournaments
  9. Regional Tournaments
  10. State Tournaments
  11. SRPL/ PLW
  12. OPL
  13. Adult Leagues
  14. College Club
  15. Club Competitive leagues
  16. Youth Travel Leagues
  17. Youth Recreational League
  18. In State Tournaments
  19. Out of State Tournaments

 

 

 

Awards and Honors

 

1. Referee of the Year - A referee (over 20 years of age) who has attained a minimum referee grade of 7 advanced or higher shall be eligible for Adult Referee of the Year. Nominations may be made by tournament officials using the Tournament Evaluation form, by area referees, or fellow referees by using the nomination form available on the OSA website (www.oksoccer.com). The Referee Committee will make its selection and present the award at the Soccer Workshop luncheon.

2. Aaron Whitewolf Award (Youth Referee of the Year) A youth referee (under 20 years of age) who has attained the minimum referee grade 8 shall be eligible for Youth Referee of the Year. Tournament officials, area referees, fellow referees, etc. may make nominations. Nominations may be made by tournament officials using the Tournament Evaluation form or by area referees, fellow referees, etc. by using the nomination form available on the OSA website (www.oksoccer.com). The Referee Committee will make the final selection and present the award at the Soccer Workshop luncheon.

 

 

 

 

Paperwork

 

  1. Misconduct Reports- report must be filed for all send off and dismissals within 24 hours of the misconduct.
  2. Referee Abuse/Assault- submitted on OSA members.
  1. Form letter acknowledging receipt of Referee Abuse/Assault Form sent to officials whom submitted the form.
  2. Form letter to the alleged assailants acknowledging receipt of complaint.
  3. Forward to SRA, SYRA, and OSA Vice Chairman for response.
  4. OSA’s Vice Chairman will either chair or appoint a chair for any hearing.
  5. OSA’s Vice Chairman will set up the hearing.  The Vice Chairman will also notify, in writing, the parties involved as to the hearing date, time, and location.
  6. Upon completion of the hearing and the outcome of the hearing, the involved parties will be notified in writing of the panel’s decision.

 

 

Correspondence

 

1. Letters of complaint either letters or emails received in OSA offices

a. Unsigned letters containing return address or email address

Form letter or email response acknowledging receipt of complaint sent to writer requesting that a letter be mailed by US Postal Service signed by the coach/manager of

the team.

b. Unsigned letters without return address or email address

  • No action will be taken

c. Signed letters from coach/manager sent by US Postal Service or email letter from coach or manager.

  • Form letter acknowledging receipt of complaint sent to writer – if letter is emailed by Coach / manager a request will be emailed requesting written and signed letter
  • Forward to SRA for response
  • If necessary, a copy will be sent to the appropriate committee member
  • SRA may choose to investigate allegations.
  • Send informational copy to SYRA if complaint involves a youth game.

2. Request for clarification on Laws of the Game signed or unsigned

  • Forward to SDI for response
  • SDI will copy response to Referee Committee

3. Letter concerning referee procedures - signed or unsigned

  • Forward to SRA for response
  • If necessary, a copy will be sent to the appropriate committee member
  • SRA may choose to investigate allegations

 

 

Finance

 

1. Authorization of Payments from the Referee Fund - To ensure any funds spent will be reimbursed from the Referee Budget, pre-approval should be obtained from the appropriate section head as indicated below:

a. The State Director of Assessment will authorize payments to those certified assessors who are assigned to assessor a referee, as requested by the referee.

b. The State Director of Instruction will authorize payments to those certified instructors who are assigned to instruct a referee course.

c. The State Youth Referee Administrator is authorized to expend funds for Youth Regionals in an amount not to exceed the funding provided by the Youth Board for the event.

d. The State Referee Administrator will authorize all other expenses from the referee fund.

2. Reimbursement for Training, Clinics, or Tournaments Based on the criteria and

considerations listed below, the Referee Committee will partially reimburse certain expenses incurred by registered referees in Oklahoma traveling to USSF sanctioned clinics and tournaments outside of the state. The Committee makes no guarantee that any applicant will receive remuneration in any form. Each application will be considered individually.

Criteria and considerations are as follows:

a. The applicant must be a currently registered USSF referee, registered in Oklahoma.

b. The applicant must have obtained a referee grade of 6 or higher. Grade 7 Advanced referees who have stated in writing their intention to upgrade will also be considered.

c. The applicant must apply for funding two months prior to the scheduled start date of the clinic or tournament. A letter stating the name and location of the clinic or tournament, anticipated total expenses and why the applicant believes this would further his/her referee career must be sent to the SRA or SYRA.

d. The tournament and/or clinic must be sanctioned by the USSF.

e. Funding for this program is limited and may not be available yearly. Applicants should not assume that they will be reimbursed for any expenditure unless notified in writing, by the Oklahoma State Referee Committee. The applicant will be informed as to the amount of the stipend approved by the Committee.

f. Funding after the fact will not be considered. All applications must be approved in advance.

g. If approved, only partial funding will be provided. The Referee Committee believes that individual referees must have a financial stake in their development and advancement.

 

 

 

 

 

Fee Schedule

 

  1. Grade 9 Referee             $75.00
  2. Grade 8 Referee             $75.00
  3. Grade 7 Referee             $85.00
  4. Grade 6 Referee             $100.00
  5. Grade 5 Referee             $110.00
  6. Grade 5 AR                    $110.00
  7. Grade 9 Course              $75.00
  8. Grade 8 Course              $75.00
  9. Upgrade Course             $35.00
  10. Late Registration                        Fee + $10.00
  11. Extra Referee Recert       $60.00 + travel expenses
  12. Make Up fitness exam    $75.00
  13. Assessment                   $75.00
  14. National Assessor Fee     $125.00
  15. Futsal Grade 8                $75.00
  16. Futsal Grade 6               $100.00
  17. Futsal Assessment         $30.00
  18. Make Up Futsal Fitness   $25.00

 

 
 
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